The District Dispatch

 

The Monthly Newsletter of Rotary District 6250

September Edition

Important Note: Deadline for district newsletter submissions is the 25th of each month.
The newsletter will be distributed by the first full week of the month.

District Governor's Message
 

Two Months finished in the Rotary Year.  We are all starting to settle in and truly understand the focus of our year a bit more.  As many know from following me on Facebook, I have visited 33 clubs so far.  I am amazed to hear about the thousands of volunteer hours we are putting in around our district and in the world.  In addition to the hours, we are putting our treasure in as well. Hundreds of thousands of dollars are be spent to truly Make a Difference.  Whether this is local scholarships, community food pantries, or wells in Guatemala, we are making a statement that where there is a need, District 6250 will do everything in our power to eliminate that need.  I am proud of this statement and all we do and you should be as well.

I have seen during my visits, it is so common for us to not realize how much we do in our own clubs.  I believe the reason for this is because we don’t do it for the recognition.  We do it because it needs to be done.  However, when I sit with the board of each club for an hour, the list of projects doubles, triples, and sometimes even quadruples when we start really thinking about this.  I have this discussion on purpose to pull out all the club is doing.  It allows the club to truly know what they are doing in their community and around the world.  This information is to not only share with those that are potential members, but to share within our own clubs with existing membership.  History has shown that most people that quit Rotary do it within the first 3 years.  I believe if they truly knew what they were a part of and what their own club was doing, this information would engage them and we would have lifelong Rotarians.  Many times, we ‘assume’ that our members know everything that is going on in the club.  Please don’t make this assumption because my discussions have proven that not even the board members know everything going on in regards to projects.  Also, new members don’t know what happened last month let alone last year.  Please share the story of what we are doing with everybody!

During my visits, I have found that most of the clubs have seen the importance of not only having their President Elect but also their President Elect Nominee.  As we saw with the passing of President Elect Sam for Rotary International, it is so important for us to plan at the club level.  Our district Governors are already communicating with the PEs and PENs.  So, if you haven’t reported these yet to me or the district, please do so now.  Also, as a reminder, training in Itasca, IL will be March 2 – 4, 2018.  We have a track for both the PE and PEN so please let them both know to go!

Speaking of training, don’t miss out on the One Rotary Summit training coming up in the Dells on Oct. 7th from 9 – 1.  you and your club’s leaders are invited to join members from across our district at our third annual One Rotary Summit.  This event will provide an opportunity to share and receive useful information relating to Public Image, Membership, Fund Raising and our Rotary Foundation.  Check out http://rotary6250.org for more information.

September is Basic Education and Literacy Month.  More than 775 million people over the age of 15 are illiterate.  That’s 17% of the world’s adult population.  That is a sad and staggering statistic.  I am so glad to know how much we are doing to change this around the world. However, we have so much more to do.  We need to be able to give the children safe, clean, and healthy environments to learn in.  We also need to give our educators the tools to inspire learning at all ages.  Please learn more about what we can do to Make a Difference by supporting Education - https://www.rotary.org/en/our-causes/supporting-education
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Finally, I have had the opportunity to visit special events and award ceremonies throughout the district.  I continue to be humbled, excited, and honored to serve as your District Governor for the 17-18 Rotary Year as I hear everything going on and see how well respected you are in your community.  If there is anything that you need help with, please do not hesitate to reach out to me and the district and we will do all we can to assist.  Now, let’s go Make a Difference and have a great Rotary year.


Joe Ruskey
District Governor 2017-2018
Rotary District 6250
 

District News, Events and Announcements

 

A Note From Your District Treasurer

The annual dues statements were email to your club in August.  The annual District dues amount remains at $40 per club member.  Club officers are reminded that the District’s policy is to use the same membership number that Rotary International has on file for your club as of June 30th, and therefore cannot be changed by the club at the time the dues assessment is paid.  Also, the statement includes the PETS registration fee for your club’s president-elect.  This also is a mandatory assessment.
 
Again, at this time of year we remind Club officers that all clubs are required to file with the IRS, some version of Form 990 no later then November 15th.   Clubs with receipts of less then $50,000 are eligible to complete Form 990-N online.  If the Club’s receipts are between $50,000 and $200,000 they need to complete and file Form 990-EZ.
 
To follow the practice that the District’s Board instituted last year, the financial statements for the District’s fiscal year ending June 30, 2017 are now available for your review on the District’s website here.
 
As we have mentioned at the District’s annual meeting, for the past several years, the goal of the District’s annual budgets of revenue and expenditures have been intended to basically be breakeven, or even to have expenses slightly exceed revenue by a small amount.  However, certain expenses never seem to materialize to the level budgeted, often because Rotarians serving the District choose not to seek reimbursement for their eligible expenses.  Since that is never a certainty, the budgets need to anticipate that all eligible expenses are to be reimbursed.  So at June 30, 2017, although we had allowed for District expenses to exceed revenue by approximately $20,000, the District ended up being about a $12,000 addition to the District’s reserves.
 
The District attempts to maintain reserves (Total Equity) of approximately 30% to 50% of annual budgeted expenditures.  This is necessary since most of the District’s revenue is received just once during the year, but expenses (non-youth exchange program related) occur throughout, with the majority actually being incurred in the latter part of the fiscal year.  Additionally, the youth exchange program creates much of the reserved balance at June 30th, due to the timing of program receipts in the spring, but with the significant expenses occurring in the summer/fall time period.
 
If your club has any question about the District’s finances, or even individual club financial matters, please feel free to contact the District Treasurer at dspencer6250@mail.com.
 

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Rotary One Summit
 

Dear Rotary Friend,
 
Being a leader of your Rotary Club is truly rewarding but can at times, also be frustrating.  Are you finding it a challenge to retain current and attract new members?  Does it seem more difficult to effectively share the good works of your club with community members?  Would you like to find more successful ways to engage your club members in Rotary’s work throughout the world using the tools provided by our Rotary Foundation?
 
Rotarians are people of action and on Saturday, October 7 from 9 am – noon, you and your club’s leaders are invited to join members from across our district at our third annual One Rotary Summit.  This event will provide an opportunity to share and receive useful information relating to Public Image, Membership, Fund Raising and our Rotary Foundation that may be exactly what your club needs to reinvigorate itself to become even more impactful within your community and throughout the world.  In other words, YOU WON’T WANT TO MISS IT!
 
Join Leaders, Exchange Ideas and Take Action today.  Registration is free and multiple members from each club are encouraged.  A complementary meal will be provided immediately following for those who register.  For additional information, please visit our District Website.

Registration available here.

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What's the Million Dollar Journey All About?

Rotarians are people of action and our Rotary Foundation has always transformed your gifts into service projects that change lives both close to home and around the world.  When you donate to our Rotary Foundation your gift makes a difference to those who need help the most.  More than 90% of funds donated go directly to supporting our chosen projects around the world. 
 
To commemorate the 100th anniversary of our Rotary Foundation, our District has set a goal of raising $1 million in new major contributions ($10,000 or more) and bequests.  For many Rotarians, a commitment of this magnitude may require some thoughtful consideration and planning, hence the “Journey” description. 
 
A bequest is simply a promise to leave a gift upon your or your and your partner’s passing.  Setting up a bequest is oftentimes done with the assistance of an attorney but signing up to be a part of our Bequest Society is as simple as filling out a short form.  Once your intention has been shared with our Rotary Foundation, you will be recognized with a personally engraved crystal display piece and a special pin and/or pendant.  Couples may be recognized jointly.  As of today, our district has 40 Bequest Society members.
 
A major gift can be made in one or multiple payments over the course of three years (with as few as 3 -$3,333.34 or as many as 36 - $277.78 installments).  For those wishing to take advantage of extended payments, a personalized pledge form would be drafted and upon making the initial payment, Major Donor status would be received.  Major Donor recognition includes a personally engraved crystal and a special pin and/or pendant.  Couples may be recognized jointly.  As of today, 68 of our district’s Rotarians have achieved Major Donor status.
 
In celebration of reaching our goal, an intimate dinner will be held for all who have made a new major gift or bequest or have increased an existing bequest by $10,000 or more.  This celebration will be held on Saturday, November 4, 2017 at Trappers Turn Golf Course in Wisconsin Dells. Those who attend will be treated to an exclusive and intimate dinner including fellowship and a special keynote address by Rotary International General Secretary John Hewko.  This event is unlike any we’ve ever hosted.
 
For additional information on being a part of this historic effort, please contact District Rotary Foundation Committee Chair David Warren or Rotary Foundation Major Gifts Officer Rachel Greenhoe.  The time to take action is now.  Your gift can truly change or even save a life.   Thank you for your generosity and commitment to our Rotary foundation!

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District Governor 2020-2021
 

Our District 6250 believes that a strong leadership succession plan helps keep our Clubs strong and vibrant and we encourage all Clubs to have succession plans. 
 
It is now time to work on the selection process for the 2020-2021 Rotary year District Governor year.  The nominated person must have been a Club President and be in good standing with the Club.
 
Please give serious thought to the Rotarians in your Club who you believe have the qualifications to lead our District and notify Nominating Committee Chair Mary Van Hout at  maryevanhout@gmail.com or 608 836 1603 before the end of September.  The committee can provide all details of the position and answer questions that may arise.  Working together, we can build a better District and stronger Clubs today and in the years to come!!

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World Polio Day - October 24, 2017
 

Mark your calendar World Polio Awareness Day on October 24, 2017!  Rotary District 6250 will host an event at the Madison Capital from 4 pm to 6 pm. We will be meeting at the State Street side of the Capital to create awareness of Rotary’s impact on the eradication of Polio. 
Rotary members in Wisconsin are among millions reaching out on World Polio Day to raise awareness, funds and support to end polio – a vaccine preventable disease that still threatens children in parts of the world today.  
 
 
WHAT: Polio Awareness Day
 
WHEN:  October 24, 2017 4 pm to 6 pm
 
WHERE: Madison State Capital Steps

Let us know your coming! 

 

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About Rotaract
 

Join the global movement of young leaders who are developing innovative solutions to the world’s most pressing challenges. Rotaract clubs bring together people ages 18-30 to exchange ideas with leaders in the community, develop leadership and professional skills, and have fun through service. In communities worldwide, Rotary and Rotaract members work side by side to take action through service. From big cities to rural villages, Rotaract is changing communities like yours.
 

9,522 Rotaract Clubs
291,000 Members
177 Countries

 
What’s involved?
Rotaract clubs decide how to organize and run their club, manage their own funds, and plan and carry out activities and service projects aligned with causes that are important to your community. Rotary club sponsors offer guidance and support and work with your club as partners in service.
Celebrate the global impact of Rotaract by getting involved in:
 
                  World Rotaract Week
                  Rotaract district and multidistrict events
                  The Interota conference
                  Rotary Day at the United Nations
                  Global Youth Service Day
 
How do I join?
Check with your university or contact a local Rotary club to find out if there’s a Rotaract club in your area. Contact the Rotaract club to find out how you can join its next meeting, service project, or social event.

Can I start a Rotaract club?
Yes. If your university or community doesn’t already have a Rotaract club, you can start one. Here’s what you’ll need to get started:

  • A sponsor Rotary club to provide support and partnership
  • A faculty or sponsor club adviser to guide and mentor you
  • People ages 18-30 from your school or community who are interested in joining the club
  • Leaders to organize your club, find other members, and plan successful projects
 
Can my Rotary club sponsor a Rotaract club?
Help young adults in your community develop leadership skills, build lasting friendships, and create positive change through Rotaract. Not only will Rotaract make a difference in their lives, it will also energize and inspire your Rotary club and connect you with enthusiastic and capable partners in service.
 
What are the benefits?
  • Connect with leaders in your community and around the world to:
  • Take action locally and internationally to create sustainable change
  • Expand your professional network and exchange ideas with proven leaders
  • Develop your professional skills through leadership training
  • Save money on travel, hotels, and supplies with Rotary’s member benefits program, Rotary Global Rewards
  • Have fun and make new friends from around the world
  • Connect with the global community of Rotaract at the annual Rotary International Convention and Rotaract Preconvention

  
Twin clubs
Connect with a Rotaract club in another country by developing a twin club relationship. Not only will it expand your knowledge of another country and its cultures, you’ll also increase your club’s global impact.
 
Rotarian Action Groups
Connect with Rotaract and Rotary members and their families who are experts in a particular field by joining a Rotarian Action Group. Group members share their expertise by collaborating with clubs and districts on service projects.  
 
Rotary Fellowships
Share your hobby or vocation with fellow club members, their spouses, and Rotary members. Some Rotary Fellowships are purely social, and others use their common interests and skills to carry out service projects.
 
District connections  
Your district offers a variety of ways to stay up-to-date on what’s happening in your area. You can also contact Rotaract clubs outside your district using the Worldwide Rotaract Directory.
 
Multidistrict information organizations
Rotaract multidistrict information organizations help connect Rotaract clubs across several Rotary districts. Working within a country or region, these organizations bring members together to exchange ideas, share information, and meet other young leaders. 
   
Rotaract clubs worldwide are using their energy, experience, and education to address issues that are important to them.
  
Please contact Dan Larson,  at (608) 469-8036 (danjlarson81@gmail.com) or Mary Van Hout at 608 836-1603 (maryevanhout@gmail.com) CoChairs if you would like more information or assistance in starting a Rotaract Club.

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RI Convention - Toronto - June 23-27, 2018

Registration is now open for Toronto -2018!    Key Early Bird deadines are below.

 

Club News, Events and Announcements 


Tomah Rotary Annual Beer & Sausage Fest

Saturday, Sept 9 from 4:00-8:00 PM

The Fest is held in the Gold Building at Recreation Park (Monroe County Fairgrounds).  $20 donation to sample over 60 varieties/flavors of beer.  Food will be available for purchase.  Live music by Marty and the Sharks.  After party with bean bag tournament and cash beer bar from 8:00-11:00 PM. Proceeds to benefit Remembering Teresa group, North American Squirrel Association and local Rotary projects.  Discover Wisconsin will attend the event to film.

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Viroqua Rotary 30th Anniversary 
 

The Viroqua Area Rotary Club is celebrating its 30th anniversary on September 30 at Branches Winery.  All Rotarians are invited.  RSVP kdahl@mwt.net for details.


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RI News

The Rotarian Magazine

The Rotarian Magazine is our link to the greater Rotary world. The pictures and stories tell us of the wonderful work that is being done, in and through Rotary, to make the world a better, safer and a more peaceful place…all because we are advancing the key elements of social justice, health projects, and educational opportunity and alleviating the dire effects of poverty.

A person is not free if they are hungry. A man is not free when he has to watch his children die because of the lack of clean water or adequate food. A mother will not be free if her sick child cannot receive medical care and when people are not free they will seek social justice even if it means going to
war to achieve it.

Our magazine, paid for in our RI dues, is not junk mail. It makes you and me “literate” in the great story of Rotary. Read it. Share it with others. Drop it off in
a public area where literature is offered, a dentist's reception area, the waiting room at your local hospital or when you go to your accountant's office to pick up your tax filings. Plant the seeds of Rotary by sharing our great story.

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Friendship Exchange News

We had a successful experience hosting 8 Rotarians in our district.  We had traveled to Gujarat, India in January, and they came to visit us late in May.  They enjoyed visiting Chicago, Dells, La Crosse area and Madison area.  Many homes were opened in our district, while our Rotarians hosted and showed them around. 

We are looking for persons interested in hosting a group of Rotarians from Peru.  It may be a small group, from 4-10 persons, arriving on Tuesday, August 15 and leaving on Thursday, August 31.  If you and your club would like to be a host for a day, a few days or more, let me know.  Please send an email to Dave Clemens, drdave@dellsdental.net, and let him know of your commitment.  You will be expected to pick them up from the previous club, provide a room, meals and entertainment, then make sure they make it to the next community on their itinerary.  It is great fun, which we want many clubs to enjoy.  Don't miss this chance to enjoy the fun of a Friendship Exchange.


 

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Zone News

 

Update on Annual Giving

New RI Foundation Donation Forms

Club executive members can now download a Multiple Donor Form that is pre-populated (filled out) with details of club members including their ID number. This form is on Rotary.org at member access. Club presidents and club secretaries have access to this form. Also club treasurers and club Rotary Foundation chairs can get this form if they have been registered on member access by the president or secretary. Select the club members who have donated and add the amount of each donation. The new form makes it easy to forward donations from a group of club members who contribute weekly, quarterly, etc. More Info.

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Attendance Report

Reporting Tool for District Attendance

Check out the reporting tool for District Attendance!

Clubs can view each month’s attendance in a visual graph. Also Club Secretary’s can request access to update their information directly online!

Click here to submit your club's attendance report

Click here to see the full Attendance Report.

 

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