The U.S. Rotary Clubs and Districts Liability Insurance Program ("Program") provides all U.S. Rotary clubs and districts and Rotaract clubs with general liability (GL) and directors' and officers'/employment practices liability (D&O/EPL) insurance. 

The Program’s insurance policies have been renewed for the policy term 1 July 2022-2023. The 2022-23 Certificate of Insurance is posted on the broker website, Gallagher Insight. Rotary July Club Invoice includes insurance assessments (for general liability and D&O/EPL), which pay for this Program.

General liability insurance coverage remains the same, with exception of the changes noted in this letter and on the Gallagher Insight broker website. There are no changes to D&O/EPL insurance coverage. 

Additionally, there is important information regarding the communicable disease exclusion on the general liability policy, and reminders regarding accessing the Gallagher Insurance Website, crime insurance, and copyright infringement issues in a growing digital age.  

Please visit the Gallagher Insight website to learn about the insurance policies and coverage changes: 
Please contact the District office for the Username and Password  608-615-9637 or

Note: Username and password are case-sensitive.  
U.S. Rotarians can also contact Gallagher by:
phone: 1.833.3ROTARY (1.833.376.8279)


Insurance Broker

Rotary Risk Management


Julita Brzozowska, 
Risk Manager

Carol Dietz, Risk Management

Jacob Kolar, Insurance & Risk Management Analyst

Ann Berdahl,
Claims Manager

(833) 376-8279

(847) 424-5394

(847) 424-5245

(847) 866-3138

(847) 866-3125

This portal is for U.S. Rotary club/district use only. Never give access to the portal to a non-Rotarian.

Please feel free to share the link/login to the Insurance Information Portal with those in your Club.

For certificates of insurance:
Please include in the Certificate Holder box:

Certificate Holder Name & Address and
RE: Rotary club/district name, Name of event /Date of event

PLEASE NOTE: The document you issue on the portal is your actual certificate of insurance.  It is not a request for a certificate.  

Updates on coverage from the Insurance Company:

2022-23 Changes

Rotary International Risk Management would like to highlight the following items:

  • Liquor Liability: The 2022-23 general liability insurance policy provides liquor liability coverage for bodily injury or property damage to a third party arising out of the selling or serving alcoholic beverages. If a liquor license is required, your club must obtain the license before your event in order to maintain liquor liability coverage. Apply early with your local government, as this allows time for review, as well as the possibility that your application could require revision. Please see Loss Prevention Strategies on the Program website for further information.

  • Waivers and Releases: When registering participants or volunteers for events such as car shows, parades, and 5K runs (et cetera), request that they sign a waiver and release agreement, commonly referred to as a waiver. Participation should be contingent upon signing your waiver, as this helps protect your club if a participant or volunteer is injured or their personal property is damaged. Your waiver should inform participants and volunteers of the risks associated with your event, and should release from liability your club, your foundation, and any other party involved in organizing it. A legal professional in your club or in your community should be able to assist with drafting your waiver. Please see Loss Prevention Strategies on the Program website for further information.

  • Severe Weather: The increasing prevalence of severe weather also increases the potential for bodily injury or property damage at events. Clubs often use tents for protection against inclement weather or for vendor stalls. Strong winds are capable of lifting tents or bounce houses if they are not correctly installed. In setting up tents or bounce houses, ensure that the structure is anchored to the ground and secured with heavy weights or sandbags. Also consider renting tents or bounce houses from reputable vendors that will safely install and remove the structure. Please see Loss Prevention Strategies on the Program website for further information.

  • Volunteers: Many clubs rely on volunteers when hosting large events. If your event utilizes volunteers, ensure that your club is properly training them and providing appropriate equipment and personal protective gear. Volunteers are expected to carry their own health insurance, as the Program does not provide accident coverage for volunteers or members injured while working on behalf of the club. Accident coverage may be purchased to cover injuries to volunteers or members, and a licensed insurance professional should be able to assist your club. Please see Loss Prevention Strategies on the Program website for further information.

  • Auto Survey: Risk Management is assessing the Program's exposure to auto liability and is planning to conduct a survey to determine how members use vehicles for club business. The survey will be emailed to you in September, and we would appreciate your response​​​​

Review the 2022-23 GL Policy Changes document under Quick Links on Gallagher Insight for more information. 

Other Reminders:

  • Events with more than 25,000 attendees. Rotary clubs that organize events exceeding 25,000 attendees over the entire period are required to purchase a primary general liability policy. 

  • Fireworks.  If your Rotary club enters into a contract with a pyrotechnic firm or other company hired to detonate fireworks, your club or district is required to purchase a primary general liability policy. 

  • Aircraft. There is no coverage for aircraft, which includes drones and hot air balloons. If your club's fundraiser or other event includes aircraft your club will need to purchase appropriate insurance locally. 

  • Construction. If your club is considering or is involved in a construction project please note that if the materials (whether purchased or donated) for the project are $50,000 or more, your club will need to purchase primary general liability insurance.

  • Copyright Infringement. With more Rotary clubs and districts active on online platforms (holding meetings and events), please remember the importance of considering copyright infringement issues.  There has been an increase of copyright infringement claims over the past few years.  When your club or district uses literary, musical, or artistic works such as songs, poems, illustrations, photographs, charts, videos, or graphs in presentations, club or district websites, online or in newsletters, you must obtain a license or permission from the owner prior to use.  This includes any songs, photos, etc. you find on the Internet or created by a Rotary member.  Simply put, if you do not own the content, do not print or post it without receiving permission from the owner.  

  • Crime Insurance:  The Program does not cover theft of club/district funds or property, embezzlement, paying of false invoices, or check forgery, etc.   Theft claims would be covered by Crime Insurance, which is also referred to as a Fidelity bond or employee dishonesty coverage.  Some Crime Insurance policies include coverage for social engineering.  Social engineering is the manipulation of a person in an online environment, encouraging them to divulge – in good faith – sensitive and/or personal information such as account numbers, passwords, or banking information, which can lead to loss of funds.  It is up to your club to determine whether or not to procure a fidelity bond (aka dishonesty bond or crime insurance).  As every club and district has different needs, it is beneficial to work with a local insurance professional (broker or agent) who could review your club or district operations and advise on coverage and policy limits.  If your club or district has a foundation, include crime coverage for the foundation as well as the club or district.  

  • COMMUNICABLE DISEASE EXCLUSION: This global pandemic has created tremendous challenges for the Rotary community as well as the insurance industry.  As insurers are inundated with COVID-19 claims for loss of business, most insurers are now excluding coverage for liability claims arising out of communicable diseases including COVID-19.  As a result, the current general liability policies for the Program have a communicable disease exclusion.  This means the policy does not apply to any liability or any other loss, cost, damage, expense, injury, claim or suit, arising out of, or resulting directly or indirectly, in whole or in party from a communicable disease, including COVID-19.  Only the general liability policy contains a communicable disease exclusion.  Although there is no communicable disease exclusion on the D&O/EPL policies, the Program’s D&O coverage excludes bodily injury meaning any actual or alleged bodily injury, sickness, disease, death, emotional distress or mental anguish of any person.  If your Rotary club or district is presented with a claim arising out of COVID-19, it should immediately be reported to RI's Risk Management.  

Review the Insurance Policy Summaries document under Quick Links on Gallagher Insight for more information. 

Incident Reporting

Immediately report all incidents and/or losses to Risk Management.  Insurance coverage will be jeopardized if you voluntarily promise insurance coverage, make payments, or assume any financial obligation, other than providing first-aid, without the insurance company's consent. 

An Incident Report is notice of an occurrence/loss that may or may not lead to a compensable claim.  The Incident Report form is on Gallagher Insight.  Submit the Incident Report form to Risk Management by email: or by fax (847) 556-2147.  

The Gallagher Insurance Website has a new web address.  The new website information is:
Username and Password: Contact for Username and Password

The log-in credentials are the same as before, the only change is the website's address.  All Program insurance resource documents have been updated.  By logging in to the Gallagher Insurance Website, you can access the 2022-23 Certificate of Insurance, an updated information Program PowerPoint, insurance policy summaries and much more. 

It is important for your clubs and districts to review the website and its resources to better understand the insurance coverages provided to you and to learn more about the information presented above. 

The website is for U.S. Rotary clubs and districts and Rotaract clubs use only.  Please share this log-in information within your club and district but do not post on any club or district webpages.  

Risk Management

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